Leamington Spa Art Gallery & Museum

Exhibition Details

Leamington Spa Art Gallery & Museum
OPEN 2019

A showcase for artists based in the West Midlands.

Leamington Spa Art Gallery & Museum supports emerging artists with the OPEN 2019 exhibition. The OPEN is one of our most popular events, it has been held since the 1930s on a biennial basis. The OPEN 2019 provides artists based in the West Midlands with the opportunity to exhibit works in a wide range of media. The winner of the OPEN 2019 will be announced during the Awards Ceremony . They will receive £1000, a spotlight exhibition at the Art Gallery & Museum and will be given the opportunity to talk about their work as part of our Friday Focus programme. Throughout the duration of the exhibition, visitors can vote for their favourite artwork. The artist with the most votes will receive the People’s Choice Award of £500 and will also be given the opportunity to talk about their practice.

Entry Deadline: 01 March 2019 Midnight

Final Selection Completed
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Key Dates

Artist Entry Dates
Entry Deadline Date: 01 March 2019
Entry Deadline Time: 00:00 (midnight)

Selection Dates
Shortlist Selection Notification: Tuesday 5 March 2019
Shortlisted Artwork Delivery: Thursday 7 March 2019, 11am-3pm
Final Selection Deadline: Friday 8 March 2019
Final Selection Notification: Friday 8 March 2019 

Exhibition Dates
Private View: Thursday 14 March 2019, 6-7.30pm (speeches 6.30pm) 
Exhibition Open to Public: Friday 15 March – Monday 27 May 2019
Collection of unsold work: Tuesday 28 May 2019, 11am-3pm

Other Key Dates
Collection of unselected work: Saturday 9 March 2019, 11am-3pm
Winner’s Spotlight Exhibition: December 2019 – March 2020

Entry Pricing

Standard Prices
Maximum Artwork Entries: 2
First or Single Entry Price: £8
Additional Entries: £8 per artwork up to 2 artworks.

Exhibition Entry Information

General Information
ALL entries for OPEN 2019 will be submitted via the online portal https://leamingtonspaopen.oess1.uk. Please note that we CANNOT accept artworks submitted in person to the Art Gallery & Museum – unless requested to if shortlisted.

The exhibition will be held at Leamington Spa Art Gallery & Museum. Open: Tues – Sunday 10 am - 4 pm, Mon closed (except Bank Hols)

To qualify for entry you must be an artist or maker over 18 years of age, living, working or studying in the West Midlands region which comprises: Herefordshire, Shropshire, Staffordshire, Warwickshire, Worcestershire, and the Metropolitan districts of Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall and Wolverhampton.

Works can comprise painting, sculpture, printmaking, drawing, photography, installation work, video and computer generated imagery, ceramics, textiles, metalwork, glass, jewellery, woodwork and mixed media.

Date of work:
Work must have been completed after 1 January 2018.

Winners will be announced during the exhibition’s Awards Ceremony on Thursday 14 March 2019, 6 - 7.30 pm.

The winner of the OPEN 2019 Award will receive £1,000.

The winner of the People’s Choice Award will receive £500.

The winner of OPEN 2019 will also receive a Spotlight exhibition at the Art Gallery & Museum, with the opportunity to talk about their work as part of our Friday Focus programme.

The ‘People’s Choice’ Award winner will also have the opportunity to talk about their work as part of our Friday Focus programme. 

Availability of work:
Selected works must be available for inclusion in the exhibition from Thursday 7 March – Tuesday 28 May 2019. (Exhibition dates: Friday 15 March - Sunday 26 May 2019)

Size restrictions:
Two dimensional work should not exceed 3m(h) x 2m(w)
Three dimensional work should not exceed 2 x 2 x 2m.

2D work:
For security reasons all two-dimensional work MUST BE MIRROR PLATED on the vertical sides. (Mirror plates can be obtained from art shops, DIY stores and most hardware shops)

Electronically powered work:
In the instance of electronically powered artworks, we require written evidence that work has been PAT tested.

Sale of work:
All work entered in to the exhibition must be for sale. The Gallery will handle payments on behalf of the artist and will invoice the artist for commission + VAT on commission at the end of the show. The actual selling price must be stated on the form and no other price must appear on or with the artwork. When deciding the selling price, please remember that the Art Gallery & Museum will take 30% commission from that price plus VAT.

The Gallery does not accept liability for the deterioration of work which is constructed of any inherently non-durable or unstable materials or if change or decay is in any way an intended feature of the work and its integral materials; the Gallery will not attempt to prevent deterioration attributable to this.
The artist will be informed immediately in any event of damage or deterioration of the work.

Delivery date and time: 
Thursday 7 March 2019, 11am-3pm

Leamington Spa Art Gallery & Museum does not have a designated car park.  However there is nearby street parking in surrounding areas.  This is generally charged at an hourly rate, and is usually a maximum stay of two hours car parking.  There is off street parking in the multi storey car park (St. Peter’s car park) which is situated opposite the Vue cinema. This is also charged at an hourly rate, but is open all day.

The entrant is responsible for collection and delivery of work. If delivery or collection is entrusted to someone else, that person must bring a letter signed by the artist authorising them to collect the work; this signature must match the signature on the entry form. The Art Gallery & Museum will not hand over works without seeing this documentation.

Disposal of late collections:
Storage of selected and unselected artworks will be problematic for us. A charge of £10 per day will be made for storage of selected and unselected works not collected on time.

The Art Gallery & Museum reserves the right to dispose of works which are not picked up by the specified collection dates. This applies to both unselected works not picked up by Saturday 9 March 2019 and exhibited works not collected by Tuesday 28 May 2019.

Disposal of works will take place one month after specified collection dates. The artist will be informed of this action in writing.

Image Uploads
Image files should be JPG or PNG and no more than 5MB large. Upload time will depend on your internet connection speed so please be patient. If you are having problems uploading your images please use image editing software to resize your image to approximately 1600 pixels wide and then save as a new file. Image file names should not be too long and should not contain any invalid characters such as ' " & % * ( ) < > / \ ~ # + =

Work selected for exhibition will be expected to be for sale. Commission is charged by the gallery. It will be assumed that the sale price includes the cost of any frame and our commission. Please allow for these points when pricing your work. Prices should include VAT if applicable. If you are VAT registered, please provide a VAT number in the box provided.

All communication will be by email or via the online login process. Applicants will be required to login to see if they have been preselected and will be asked to download and print their application details to be delivered with the artwork. Failure to do so could result in work being withdrawn from the exhibition. 

The Selection Committee will select the works for the exhibition. The Selectors will consider all correctly completed submissions. The decision of the Selectors on all matters is final and no correspondence will be entered into.

Selection will take place in two stages:

Stage One – the independent panel of judges will review the online entries and draw up a shortlist of works for Stage Two. Artists will be notified electronically via the portal whether they have made the shortlist by the end of Tuesday 5 March.

Stage Two - shortlisted artists will be invited to bring their artwork/s into the Art Gallery & Museum for consideration on Thursday 7 March (11 am - 3 pm).  Artists will be notified electronically via the portal whether they have made the final selection by the end of Friday 8 March.

Artists are responsible for insuring their own work. All works accepted for exhibition will be displayed entirely at the artists' risk and organisers and the gallery will not accept liability for loss or damage occurring during the exhibition.

Delivery and Collection
Artists are responsible for the delivery and collection of their work at the Gallery. All packaging materials must be removed after delivery (no gallery storage is available for this) and brought back at collection. If you are applying from overseas please consider how you will get your work to and from the exhibition at the required times.
Work not collected at the stated times will be subject to a daily charge of £10 and will be disposed of after one week.

By submitting to the exhibition you are deemed to accept and agree to the following:
The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that The Organisers reserves the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.
I authorise The Organisers To process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.
All information provided by me is true and accurate and that the work submitted is wholly of my own creation.
I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

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